KEY RESPONSIBILITIES

1. Administrative Support

• Schedule and coordinate organisation logistics for SAL Leadership Team (SLT), Senate, Executive Board (EB) and select meetings and appointments 
• Managing and providing career development growth for administrative support staff reporting to you to assist in managing SLT calendars and provide administrative support to SLT members
• Maintain central database of key documents and filing records for CE’s Office 
• Maintain proper procedures guidelines to ensure consistent process and procedures  
• Process letters, cover notes and company resolutions for approval  
• Provide brief minutes for selected meetings 
• Manage and adhere to strict project timelines, tracking the progress of the project and prepare project reports 
• Develop and manage the budget for the CE Office
• Perform all tasks necessary to keep a project running smoothly, such as records keeping, resource coordination, scheduling, and ensuring compliance with government and safety regulations 
• Where possible identify processes that can be improved and automated
• Liaise with the relevant teams to ensure SAL websites are updated 
• Process invoices and claims 
• Any other assignments as directed from time to time

2. Corporate Secretarial Support

Work closely with the SAL CE and Legal & Compliance Office to support the coordination and administration of key facets of Executive Board and Senate meetings, including:

• Ensuring the accuracy and integrity of meeting agendas
• Maintaining a reliable tracking system for meetings
• Researching and providing contextual information about past meetings / decisions
• Assisting in the collection, review and quality assurance of all documentation and materials sent to EB and Senate
• Undertaking post-meeting action to ensure all documents are sent to EB and Senate
• Undertaking appropriate post-meeting action to ensure implementation of decisions arising from meeting
• Supporting and assisting in maintaining strong relationships across members of the Senate and Executive Board between meetings
• Maintaining up-to-date records of EB and Senate meetings
• Performing other functions or projects as may be assigned

KEY SPECIFICATION  

• Degree in any field, preferably with 3 – 5 years’ experience (Legal qualifications a plus)
• High levels of professionalism and confidentiality is crucial to this role
• Excellent spoken and written English
• Excellent Office 365 skills
• Great interpersonal skills, and ability to influence across all levels both within the organisation, as well as with external parties.
• Experience managing and growing team members
• Analytical and meticulous
• Independent, with high level of initiative
• Able to multi-task effectively
• Interest in process and information flow as well as corporate secretariat support
• Technology skills a plus

Contract for 2 years to permanent.

Interested candidates are invited to apply here.

Only shortlisted candidates will be notified.